Recently, the SELLEASE team successfully completed a full physical asset audit for a client, covering over 1,000 assets in just five days.
This wasn’t just a simple checklist exercise — it was a fully digitized operation that included asset categorization, on-site registration, QR label printing, and final inspection.
So how exactly did we pull it off?

1️⃣ Pre-Audit Survey: It All Started With a Photo

Every efficient asset audit starts with preparation.
The first step was conducting an on-site walkthrough to get a rough overview of the asset types and their locations.

• 📸 Took quick photos of each asset
• 📂 Grouped them into categories: PCs, monitors, office desks, shared furniture, equipment, appliances, photography gear, etc.
• 🏢 Mapped each asset’s location: headquarters, branches, floors, storage rooms, meeting rooms

These initial photos served as the foundation for configuring asset types and locations within the SELLEASE system.

‍

‍

2️⃣ Pre-Configuring Assets and Locations in SELLEASE

SELLEASE offers powerful customization features for asset types and locations.
Using these, we prepared all necessary data before heading into the audit phase:

• ✔️ Created categories and asset types
• ✔️ Defined custom locations by office, floor, or room
• ✔️ Set up a tailored asset registration template based on the client’s layout

This pre-work significantly accelerated the on-site registration process by enabling quick asset selection from preset options.

‍

‍

3️⃣ Asset Naming Strategy: Make the Identity Clear at a Glance

A consistent asset naming strategy is critical for post-audit visibility and ongoing management.
Here’s how we structured asset names:

‍

With this approach, asset names alone reveal key information like usage, owner, and placement — simplifying future operations.

4️⃣ Mobile-Optimized Registration With Time-Saving Copy Features

SELLEASE’s mobile-optimized UI made asset registration on-site fast and intuitive.

• 📲 Tap “Add Asset” → Fill in key details
• 📷 Take a photo — focus on labels showing model/S/N
• ➕ Use the copy function to register identical assets efficiently

Example: To register 20 identical task chairs → create one, duplicate 19 times, and auto-increment names.

This strategy not only reduced registration time but also helped minimize auditor fatigue.

‍

‍

5️⃣ QR Label Printing: Customization for Maximum Clarity

Once the assets were registered, it was time to label them.
SELLEASE supports multiple QR label templates to meet different use cases:

• 📌 Standard Type: Up to five fields (asset name, location, owner, etc.)
• ✨ Message Type: Includes company vision or slogan
• 🔍 Minimal Type: Large QR code with a logo only

The “2-per-asset” print option was especially helpful — one label was applied visibly on top, the other discreetly on the bottom for backup.

‍

‍

6️⃣ Labeling Tips: Make It Stick, Make It Visible

Proper label attachment ensures long-term readability and scan accuracy.

✔ Clean the surface before sticking

✔ Place on top-left or top-right corners for furniture

✔ Use a secondary label in a hidden spot as backup

With SELLEASE, label layout and paper format are auto-adjusted — no manual editing required.

7️⃣ Final Check: Inspect for Missing Assets

Once labeling is complete, the final step is verifying nothing was missed.

• 📱 Activate “Audit Mode” in SELLEASE mobile
• ✅ Assets scanned are marked as completed
• ❗ Unscanned items are flagged → register and label them immediately

This step can be done on-site or delegated to teams for follow-up.

✅ In Closing: An Audit Isn’t the End — It’s the Beginning

This audit wasn’t just about checking boxes.
We started with photos and ended with a fully structured, QR-enabled asset system.
With over 1,000 assets processed in 5 days, this case proved that digital transformation in asset management is not only possible, but scalable.

SELLEASE is built to make asset audits fast, easy, and accurate — even for first-time users.
Just like this client, your company can complete a full audit in five days — and start building a smarter, more accountable asset culture.

‍