Do you know exactly how many physical assets your company owns right now?
Where are all the laptops, monitors, and printers—and who’s using what?

If you're feeling overwhelmed just thinking about it, you’re not alone.
Many companies still rely on Excel spreadsheets and manual tracking, which can be time-consuming and error-prone.

Sellease makes it easy for any company—especially those just starting out with asset management—to register and audit physical assets quickly and accurately.
In this post, we’ll walk you through a friendly, step-by-step guide on how to complete a full asset audit in just one day using Sellease.

1. Start with a Solid Setup ⚙️

Like any good process, a successful asset audit starts with the basics.

✅ Classify Asset Types
First, divide your company’s assets into two main categories:

• Assigned Assets: Devices like laptops, monitors, and phones issued to individual employees
• Shared Assets: Equipment like printers, meeting room furniture, or shared monitors

Clear categorization will make future audits and maintenance much easier.

✅ Define Asset Categories
Sellease offers default categories like “Laptop,” “PC,” and “Monitor.”
You can also create your own top-level categories like “Machinery,” “IT Accessories,” or anything that fits your organization’s needs.

✅ Set Up Asset Locations
Label asset locations based on your workspace layout:

• Single office: Break down by rooms—meeting room, storage, etc.
• Multi-floor: Use floor numbers like “11F” or “12F”
• Multiple branches: Categorize by region—Headquarters, Branch A, Branch B

2. Audit Shared Assets 📷

Wondering who’s in charge of auditing shared assets?
Usually, it’s the office manager or admin staff. But here’s the good news—
with Sellease, there’s no need to carry around a laptop or juggle Excel files.

✅ Just use the Sellease mobile web app

• Enter asset name, category, and status
• Snap 1–2 quick photos
• Save instantly

You can repeat this process for all shared assets in the office.

✅ Export and enrich the data
After scanning, download your asset list as an Excel file.
Add acquisition dates and costs to align the data with your accounting needs.
This ensures accurate depreciation calculations for each asset.

3. Run a Company-Wide Asset Survey 🧑‍💻🏢

Don’t want to do it all yourself?
Let your employees register the assets they use through Sellease’s full-staff asset campaign feature.

✅ Pro Tips for Employee Participation

• Ask them to upload at least two photos (front + serial number)
• Encourage them to enter detailed specs for better searchability

✅ Why this works so well

• Employees can freely register and edit new assets
• But cannot modify or delete pre-existing records → Ensures data integrity
• Ideal for distributed teams or companies with multiple locations
  → All data flows in without disrupting anyone’s workflow!

4. Label Everything with QR Stickers 🏷️

Once all assets are registered, it’s time to make it official—
Attach QR labels to every item so you can easily scan and manage assets in the future.

✅ Choose the right QR label

• Basic (non-waterproof, 12-up): Affordable, but sensitive to moisture
• Waterproof (12-up): More durable, great with laser printers
• Waterproof (24-up): Smaller size, ideal for compact items
• Optional: Add a laminate for extra durability

📦 Pro Tip! Order your labels at the beginning of your audit—delivery takes 1–2 days, so they’ll arrive just in time for labeling.

5. Set Up Depreciation 📉

If you’ve entered the acquisition cost and date,
Sellease will handle the depreciation calculations for you.

✅ How it works

• Define lifespan and residual value for each asset category
• Sellease automatically calculates the depreciation amount and net book value
  → Making it easy for your finance team to create accurate reports

Final Thoughts ✨

As you can see, asset audits don’t have to be stressful or complicated.
With Sellease, you can complete an entire audit in just one day—without using Excel, without disturbing employees, and without needing IT expertise.

All it takes is a smartphone, a few taps, and a couple of photos.
Sellease helps you get organized, stay compliant, and make smarter decisions about your assets.

So why wait?
Start your next audit with Sellease, and see how easy asset management can really be. 😄

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